1.
On the LateMeetings.com home page and click ‘Venue
Login’
2.
Venue Login : Enter your User Name and password
3.
The next screen shows four headings:
Booking Management (This is where your enquiries are listed)
Pricing Management
Meeting Room Availability Management
Bedroom Availability Management
Select Pricing Management to change
prices
Select Availability Management to change
availability of meeting rooms
Select
Bedroom Availability Management to change the number
of bedrooms you have available
(see
page update below)
4.
Change Login Codes:
You may change your login codes at any time to more
memorable words or figures and when personnel change.
Click ‘change Login’
Enter
new password/code and click update login – new
password will be provided and you will receive an email
to confirm the new codes.
5.
Pricing Management: To change your prices:
Click Pricing Management. This
screen appears
You
will see your standard prices and the discount set at
a default of 2.5%
Select the Meeting Room name. To change the discount
level for ALL meeting rooms tick ‘Apply All’
box.
UPDATE
- AUGUST 06 – prices can now be amended for a
range of dates. Simply choose the date to start and
end the price change within a specific month. For individual
dates just enter the same start and end date.
Select
the blue % box for each price band you wish to change
e.g.
All day (Room Hire) Day Delegate or 24 Hour Rate (Weekday
and Weekend)
You can change your price discount from 2.5% to 50%
in ½% steps up to 20% and in 2.5% steps thereafter
up to 50%.
To check the LateMeetings Rate before saving click Calculate
LM Rate button
After changing the % Click ‘Override Pricing’
– this will then update the price for that day
and that room. The screen will then return to today’s
date.
Your
amended prices appear listed at the foot of the screen
for quick reference.
Repeat this procedure for other dates for the same room
or change the room name and/or dates. Remember to check
that you are on the correct room and date for the price
change or have clicked ‘Apply All’ before
proceeding.
Repeat
the procedure again as required.
6.
Availability Management:
Click
‘Availability Management’ - new screen appears
To
change from ‘Available’ to ‘Booked’:
(Note: Default is set as ‘Available’)
Select the room name. Select the date range availability
is to be changed
On the ‘Availability’ box select ‘Available’
or ‘Unavailable’
In the ‘Booking Times’ box select time of
day – AM/PM/All Day
(Please note that selecting PM, or All Day will remove
availability for all day. Selecting AM will leave pm
available) Click ‘Modify Availability’
The amended status will appear in blue on the dates
selected.
7.
Bedroom accommodation availability.
For venues with accommodation, the facility to display
the number of bedrooms you have available for residential
conferences has been added to the site. The number of
bedrooms you decide to display will assist buyers making
decisions when booking residential conferences. Bedroom
availability is only a guide to the number of bedrooms
and is provided for information – venues can decide
how many rooms to display according to demand.
Updating
is similar to meeting rooms – here’s the
screen shot:
Simply
change the number of bedrooms for individual dates or
for the whole month then click ‘Update Bedroom
Availability’ and this will change the number
of bedrooms displayed on the search result for that
day(s) or month.
Should
you have any questions or need help with the process please
call 0845 838 6338.
Thank you
